What to expect on site

We all have questions, as we move to a post-pandemic world. So, we’ve spent time thinking about what you might want to know before attending or organising an event. If you have any other questions, then please just ask here.

Are attendees required to wear face coverings?   
Although there is no longer a legal requirement in Scotland to wear a face covering we recommend that everyone attending the event continues to do so when in busy areas, or when moving around the building. This is, however, at the discretion of each attendee.

Do attendees need to do a Lateral Flow Test (LFT) before arriving? 
Whilst carrying out LFTs is no longer a requirement, clients may wish to consider providing LFTs to their attendees as part of their risk reduction measures. In which case, we can work with clients to assist with suppliers who can provide this service. 

Do we need to follow the Test and Protect system, and how would this be managed?   
No. The Test and Protect system is no longer in force in Scotland.

Do you, as the venue, provide face masks and sanitisers?  
We don’t provide face coverings for all attendees, but we do supply hand sanitiser via the free standing units at the entrance to the venue and in other key locations such as cloakrooms and toilets.

Can attendees shake hands?  
We would recommend against this as minimising physical contact reduces the spread of viruses and infection.

What provisions can be made for speakers who cannot attend at late notice?   
We can provide the technology and support for speakers to present remotely, so that the presentation can be seen in the venue and online. A contingency plan, to cover this scenario should be discussed in advance with your planning team. We can also provide solutions for speakers presenting remotely with an unreliable internet connection.

What if I need speakers and delegates to interact and they can’t all be on site?
Our online event platform includes opportunities for speakers and delegates to interact via Q&A, surveys, live polling and group discussions.  

What if there are restrictions on international travel and my numbers are significantly reduced?  
If your delegate numbers are significantly reduced due to travel restrictions, we recommend that you choose one of our hybrid solutions which will allow delegates to join the event remotely. We will work with you to create a programme that is suitable to accommodate speakers, delegates and exhibitors both online and in-person. 

Do we need a one-way-flow?   
It would be best practice to do so wherever possible, as it helps to control the flow of people at your event.

Can you outline your cleaning regime?
We have increased the frequency of cleaning and sanitising all high touch points. Toilets are also checked and cleaned on an increased basis throughout the day/evening.

What is being done to maintain cleanliness of tech kit, e.g. sharing mics?  
The Technicians have sanitising products to clean any shared items after each person has used them.

What happens at lunch / how is it served? 
Leith’s will work with clients to ensure that lunch is served in line with all current government guidelines.  Catering will be served from catering stations to avoid self-service and to further assist with reducing transmission.  

Can I have a buffet style service at my event and how would that work? 
A buffet style service is possible, and in this scenario it would be served by Leith’s team members from behind counters.

Can we hand out delegate badges and collateral at registration?  
Yes. We would recommend that badges and collateral are sanitised and sterile prior to being given to attendees. 

Can exhibitors hand out items on stands?  
Yes. Again, we would recommend that items are sterile and individually wrapped. We also ask that all exhibitors have hand sanitisers in place for visiting delegates to use on their stands.

What happens if one of my attendees develops Covid symptoms / tests positive during the event?   
If someone develops symptoms while at the venue, they must wear a face covering (which can be obtained by the venue if need be), keep at least 2m distance from others and leave the venue ASAP.

Our medical room can be used for isolation purposes if the attendee does not have an alternative place to isolate in the first instance. They may be asked to carry out an LFT while in the isolation room.  If symptoms develop whilst they are at their hotel, they should stay there, and not come to the venue.

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