Are you a dynamic and passionate professional who has the drive to plan and deliver events in line with the EICC’s vision - to create an environment that inspires ideas that change the world?  If so, we want to hear from you!

We are seeking a Business Events Coordinator who thrives in a fast-paced setting and is energised by the challenge of providing convention support with site visit planning, creating documents for congress bids, collaborating with city partners and being an integral part of the sales team.

To excel in this role, you'll need excellent organisational and communication skills, a talent for managing relationships, and the ability to handle multiple projects and adopt to changing demands.

 

Primary Function: 

To deliver professional business event support services to the EICC. The role will involve collaboration with all business areas, primarily supporting the sales and marketing functions. You will assist in the planning and organising of tasks associated with winning business events for the EICC. 

Additionally, you will provide convention services to potential clients, coordinating beyond the EICC with items such as hotels, social venues, and leisure activities. This role will also support the marketing function where appropriate and be involved in city initiatives and familiarisation trips. 

By taking an active role within the team, you will contribute to the EICC objectives and strategic plan by developing and implementing effective tools and practices that align with the EICC ethos and values.

 

Key Responsibilities: 

Business Events Support:

·        Assist in providing Convention support with site visit planning, collating information from third parties, and creating documents for Congress Bids.

·        Assisting with the collation of information for colleagues across the sales teams to support proposals. Items include, but not limited to, accommodation requests, social venues, travel, etc.

·        Coordinate city site visits and, where appropriate, function as a point of contact for clients throughout their visit.

·        Work to improve accommodation allocations through a partnership approach with relevant parties.

·        Work with city partners to leverage discounts for travel and activities for event organisers to take advantage of when planning events in Edinburgh.

·        Play a key role, where appropriate, in the planning, coordinating, and executing of key annual activities such as the Festive Fam Trip, Festival Entertainment, Halloween Film Night, EICC Live and any other identified event.

·        Create processes and required documents to support the collation of information from both internal and external customers.

 

Project Support: 

·        Support EICC Projects within the sales and marketing team, such as, but not limited to, EICC Gateway and EICC Events, promoting revenue-generating activity such as accommodation sourcing and exhibition sales.

 

Personal Attributes:

The incumbent will ideally possess the following personal attributes.

·        Attention to detail and high organisational skills.

·        Strong analytical and project management skills.

·        Ability to prioritise workloads and adapt to changing demands.

·        Excellent communication skills and the ability to build relationships.

·        A team results-driven approach.

·        Creative.

 

Key Selection Criteria: 

·        Preferred 2 years of experience in a business events environment or event planning.

·        Excellent oral and written communication skills.

·        Experience with providing excellent customer service.

·        Excellent time management skills with the ability to meet business and client deadlines.

·        Ability to multi-task and work on multiple projects at the same time.

·        Strong and proactive team player.

·        Good organisational and strong administrative skills.

·        Essential experience and knowledge of using Advanced MS Office.

·        Experience in social media marketing and content creation.

 

Job Detail:

Experience	1 – 3 years
Qualifications	None
Supervision	Mid Supervision: The individual works independently on some tasks but still requires frequent check-ins.
Flexibility	Low Mid: Limited Adaptability
Responsibility	Mid: Manages own workload and contributes to team outputs; may lead small tasks or support others
Hours	39 hours

If this sounds like an exciting opportunity to you, then send your CV to us along with a cover email which details, in no more than 500 words, how you meet the key selection criteria outlined in the Job Description.

Please send your CV and cover email to hr@eicc.co.uk before the close of business on 8 May 2026.

For more information, contact Devin Flesch -­ People and Culture Director on hr@eicc.co.uk.        

The EICC is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where we inspire ideas that change the world.  We welcome all applications from all suitably qualified persons.